Why should I track time per service stage?

Tracking time reveals where your time actually goes. Many stylists underestimate non-billable time (consultation, prep, cleanup). Understanding the real time per service helps you price accurately, schedule efficiently and identify where you can save time without cutting quality.

What is billable vs non-billable time?

Billable time is the active service time the client is paying for — the cut, colour application, blow dry. Non-billable time includes consultation, gowning, mixing products, cleanup between clients, and processing time when you might be idle. Maximising the ratio of billable to total time improves efficiency.

How can I improve time efficiency?

Prepare all tools and products before the client arrives. Use processing time for other tasks (consultation for next client, retail conversation). Standardise cleanup routines. Reduce changeover time between clients. Use timer apps to stay on track. Practice techniques to improve speed without sacrificing quality.

What is a good efficiency ratio?

A good billable-to-total time ratio is 65-75%. Below 60% means too much time is spent on non-billable activities. Above 80% may mean you are rushing consultations or cleanup. Colour services naturally have lower efficiency due to processing time. Cuts typically have higher efficiency ratios.

CutCalcs

Time Per Service Calculator — Service Stage Breakdown

Break down and total the time required for each stage of a salon service.

Consultation

Preparation

Gowning, mixing, setup

Application / Colour

Processing Time

Main Service

Cut, style, treatment

Finishing / Blow Dry

Cleanup / Changeover

How We Calculate This

This calculator breaks down a salon service into individual stages, totals the time and calculates the efficiency ratio of billable to non-billable time.

The formula

Total time = Sum of all stages

Efficiency = Billable time / Total time x 100

Booking slot = Total time rounded up to nearest 15 mins

Frequently Asked Questions

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Last updated: February 2026

All calculations are estimates. Always perform a strand test before chemical services.